Advantages

Advantages for the Foreman:

minimal preparation.
topics can be chosen as attendees are arriving.
eliminates the possibility of employees saying “I wasn’t told that”.
proves to management that the meeting took place in professional and appropriate manner.
does not need to liaise with anyone else to organise a meeting.
no paperwork required as all reports and supporting information are automatically sent electronically. No need to post or fax to the office the signature sheet etc.
if a signature sheet gets lost or damaged, there is no proof that the meeting took place. With the UIG Toolbox App, even if the foreman loses his phone or tablet, all relevant meeting information and proof is safely stored in the UIG Toolbox Cloud (premium version).
this information can be accessed at any time.
allows the foreman to monitor site safety and site related issues.

provides undeniable proof that the employee attended the meeting.
employee now has a record of attendance at toolbox meetings in his/her own possession thus if proof of attendance is ever required, this can be provided by simply accessing their email.
allows the employee to review toolbox topics which are vital for their own safety in their own time. Employees now have access to all topics/questions/answers for all the topics they have attended.
allows the employee to familiarise himself with new and historical site safety information.

in the event of an audit or inspection by an authority, toolbox meeting reports can be easily and quickly called upon.
allows the organisation to prove that the meeting took place (listen to the discussion, see the photo with GPS co-ordinates, review the signatures of those who attended the meeting). Eliminates doubt as to whether meeting took place or whether employees were simply asked to sign a signature of attendance sheet.
as meetings actually take place, site safety and safe working procedure communication is greatly improved.
allows management to determine which supervisors are effective communicators and which are not.
allows management to quickly review and determine which sites are afflicted by site safety issues, which sites are safer than others, which sites are responsive to rectification of site safety issues.
allows management to review what topics are being discussed with which employees.
allows management to see hurried or rushed meetings (and patterns thereof).
allows management to see which employees are consistently late or leave early from toolbox meetings.
eliminates having to chase up supervisors to send through toolbox meeting information or get back into the office signature sheets.

whether being self employed, or working for a small business through to a large national operation employing thousands of people, the time pressures and constant requirement for efficiency within the office is the same. The UIG Toolbox App saves precious time.
the processing of toolbox meeting paperwork, both the preparation and post meeting processing, is a time consuming exercise that can now be eliminated, freeing up office staff to concentrate on other activities.
requests from HR or management for provision of previous meeting completed paperwork, or, requests for meetings conducted by a particular foreman, meetings attended by a particular employee, meetings conducted at a current site or meetings conducted having covered a particular topic etc, can now be extracted and provided almost immediately.
this is in stark contrast to searching through numerous filing cabinets full of paperwork, assuming that the paperwork is present and has been correctly filed.

eliminates paper shuffling.
eliminates lost/damaged paperwork and the effort that needs to go into getting signatures again (especially when attendees have moved to new sites).
allows quick and efficient retrieval of any/all previous toolbox meetings when requested by compliance, authority or insurance auditors.
foremen do not need to prepare before a meeting or collate paperwork after a meeting.
helps to reduce workplace injury via better instruction, constant access to relevant site and site safety information.